Preg O’Donnell & Gillett, a regional, full-service litigation and business firm, is seeking a Reception and E-Billing Assistant for our Seattle office. This in office role supports both front desk operations and billing functions. Prior experience in a law firm or professional services environment is a plus. Strong organizational skills, attention to detail, and excellent communication are essential.

Responsibilities include but not limited to:

Front Desk Reception

  • Answer incoming phone calls and direct them appropriately
  • Greet clients, visitors, and vendors with professionalism and warmth
  • Receive and distribute incoming deliveries
  • Manage incoming and outgoing mail
  • Set up conference rooms for meetings, including technology and refreshments
  • Monitor and order office supplies as needed
  • Assist with scanning, copying, and general administrative support

E-Billing Assistant

  • Spell check and proofread client bills for accuracy
  • Print, save, and distribute pre-bills to attorneys
  • Make requested narrative edits to billing entries
  • Save and organize expense backup documentation
  • Interact with attorneys regarding billing questions and clarifications
  • Submit finalized bills via e-billing platforms, email, and mail

Qualified candidates must be detail-oriented, able to multitask, and demonstrate proactive thinking. Strong written and verbal communication skills, discretion, and the ability to work independently and collaboratively are essential.

Starting wage is $25 – $35 per hour DOE.

Preg O’Donnell & Gillett offers a competitive salary, great benefits, an emphasis on life balance, and a friendly, business casual environment.

Our benefits include:

  • Medical, dental and vision insurance
  • Flexible schedule with remote work access
  • Life, AD&D and long-term disability insurance
  • Transportation subsidy
  • Employee assistance program
  • Employee referral bonus
  • FSA / HSA
  • Parental leave
  • Profit sharing contributions
  • 401(k) Deferred Savings Plan

We look forward to hearing from you!

TO APPLY, please submit your resume to Careers@pregodonnell.com. All replies are kept confidential.